Company: CATHOLIC RELIEF SERVICES
Location: Port-au-Prince, Haiti
Start Date: November 30, 2012
Posted On: Oct 22, 2012
HR MANAGER at CATHOLIC RELIEF SERVICES
The Human Resource Manager is responsible for developing, advising and implementing policies relating to the strategic management of human resources in CRS/Haiti. These policies will permit the selection, development and retention of the right staff needed to meet the objectives of the country program and the agency. The HR Manager will implement national staff payroll, and play an important role in determining remuneration and promotion. The HR Manager’s primary concern will be staff care and s/he will promote a culture of equality and diversity in the country program, thereby reflecting CRS’ governing values and principles. The HR Manager works with LACRO to deliver Key Performance Indicators (KPIs) for Human Resources and to ensure compliance with Agency and local employment policies, procedures, and regulations.
Major Responsibilities of Position (in order of importance):
Directly manage all activities relating to Human Resources in CRS/Haiti including: defining and implementing human resources related policies, all activities concerned with staff recruitment, retention and development, ensuring adherence to CRS’ performance management systems and procedures, planning and delivering training , administering CRS/Haiti’s payroll and maintaining staff records, advising on pay and other remuneration benefits, interpreting and advising on Haiti’s labor law and ensuring its compliance, developing HR strategies for immediate and long term staffing needs, developing strong orientation plans for incoming staff, ensuring staff care.
• Ensure development and implementation of CRS/Haiti’s HIV in the Workplace Program.
• Ensure compliance with all donor, Agency, and LACRO policies, procedures, and/or regulations, and Haiti’s employment legislation.
• Regularly attend and participate in Senior Management meetings, as well as LACRO Community of Practice for Human Resource Managers.
II. Define and implement human resources related policy
• Ensure CRS/Haiti’s Personnel Manual is updated and duly approved by the LACRO Regional Director.
• Ensure country program staff has access to and is regularly briefed on the Personnel Manual.
• Listen to grievances and implement disciplinary procedures.
• Promote equality, diversity as part of the culture of the country program, with particular attention to gender equality and equity.
• Develop local policies on working conditions, performance management, equal opportunities, disciplinary procedures, handover and absence management, ensuring adherence to agency wide policies on these matters.
• Ensure local and agency wide policies for recruitment are respected.
• Develop job descriptions with relevant departments and ensure they are kept up to date.
• Prepare job advertisements for internal and external job postings.
• Take leadership on short listing, interviewing and selection of candidates as per local and agency wide policies.
• Prepare appointment letters for signature by Country Representative.
• Ensure end of probation assessments are carried out and recorded.
IV. Performance management and staff development
• Ensure full implementation of CRS’ performance management system (performance planning, two coaching sessions, performance appraisals), duly respecting deadlines.
• Train managers and heads of departments on CRS’ performance management system to ensure it is effectively used.
• Analyze training needs in conjunction with managers and heads of departments.
• Develop an annual staff development strategy that is submitted and approved by LACRO, and shared with staff.
• Submit year end reports of CRS/Haiti’s staff development strategy to LACRO.
• Take primary responsibility for staff induction and orientation.
• Together with managers and heads of departments, undertake HR planning strategies as they relate to immediate and long term staffing needs – numbers and skills.
• Actively promote the use of CRS Learns and other on-line learning opportunities offered by CRS.
• Advise on promotions.
• Negotiate with staff representatives on issues relating to pay and conditions.
V. Payroll administration and record retention
• In collaboration with the Chief Accountant, directly implement national staff payroll.
• Ensure the timely submissions of national staff timesheets.
• Ensure follow-up of all benefit related documents including health insurance, ONA, medical bills.
• Advise on remuneration – pay and benefits.
• Ensure regular salary surveys are conducted as per agency policy.
• Ensure staff pays personal use of vehicle.
• Ensure the proper, secure filing of all personal records.
VI. Contract management
• Ensure staff contracts are up to date.
• Ensure timely alerts for contract termination as per local labor law.
• Advise on contract renewals and extensions.
• Draft letters for signature by the Country Representatives for contract renewals and extensions.
VII. HIV in the Workplace
• Develop CRS/Haiti’s HIV in the Workplace program and ensure its implementation.
• Ensure CRS/Haiti’s HIV in the Workplace meets agency standards and regulations, as well as local regulations.
• Write quarterly summary reports showing achievements made in the HIV in the Workplace program.
• Directly supervise staff care activities and promote stress free work environment
• Promote and support any activity aiming the wellness of the staff
•Minimum Master Degree in Strategic Human Resource Management, or related field.
•Minimum of five years previous work-related skill, knowledge, and experience as a Human Resources Manager or related position.
Foreign Language Required:
Fluency in written and spoken English and French.
Disclaimer Clause: This job description is not an exhaustive list of the skill, effort, duties and responsibilities associated with the position.